Are you organized, efficient, and ready to take on a dynamic role within the Western Cape Government? The Western Cape Mobility Department is looking for two capable and dedicated individuals to join their team as Registry Clerks in the Office Support Services. This is a fantastic opportunity for individuals with a passion for administrative duties and a knack for coordination and control in a government setting.
Registry Clerk Position Details
- Position Title: Registry Clerk: Office Support Services
- Posts Available: 2
- Reference Number: WCG241025-1
- Department: Western Cape Mobility Department
- Job Type: Permanent
- Location: Maitland, Western Cape, South Africa
- Salary: R216,417 per annum (Salary Level 5)
Key Responsibilities
As a Registry Clerk in the Office Support Services, you will play a pivotal role in ensuring the smooth operation of registry and archive services within the Government Motor Transport. Here are some of the main duties and responsibilities associated with this role:
- File Management
- Open physical files upon request, maintain file covers, and accurately file correspondence.
- Capture file details for efficient record-keeping.
- Close files and prepare them for archiving or destruction as per departmental guidelines.
- Mail and Dispatch
- Manage and log outgoing and incoming correspondence, including registered mail.
- Frank mail and ensure timely dispatch to relevant departments or individuals.
- Record Maintenance
- Maintain essential registers, including logs of opened and closed files, franked mail, registered mail, and other dispatched items.
- General Support
- Assist with messenger and driving duties when needed to ensure efficient operations within the Mobility Department.
Essential Requirements
To be considered for this role, applicants must meet the following minimum qualifications and requirements:
- Educational Requirement:
- Grade 12 (Senior Certificate or equivalent qualification)
- Additional Requirements:
- Valid Code B/EB driver’s license.
- Proficiency in basic computer skills, especially in MS Word and Excel.
Recommended Skills and Experience
While not mandatory, the following skills and qualifications will be advantageous for applicants:
- Computer Literacy: Familiarity with MS Office Suite, particularly Word and Excel, is recommended.
- Communication Skills: Strong written and verbal communication skills are essential for effective coordination within the department.
Competencies Required
Successful candidates should demonstrate:
- Clerical Knowledge: Understanding of clerical duties and practices, as well as proficiency in data capturing and record management.
- Legislative Awareness: Familiarity with the legislative framework governing the South African Public Service is essential.
- Organizational Skills: The ability to plan and organize tasks efficiently.
- Communication: Effective communication skills, both written and verbal, to interact with colleagues and external stakeholders.
Remuneration and Benefits
- Annual Salary: R216,417 per annum (Salary Level 5).
- Benefits: Qualifying employees will enjoy additional service benefits or obligations, including medical aid, housing assistance, and pension contributions, as per relevant prescripts or collective agreements.
Important Notes for Applicants
- Selection Process
Shortlisted candidates will need to provide verification documentation and undergo criminal record checks. They may also need to attend interviews and complete practical assessments as part of the selection process. Competency and proficiency tests may also be part of the selection criteria. - Employment Reference
By applying, candidates agree to the Western Cape Government contacting previous employers for employment references. Reference checks will cover disciplinary records and reasons for leaving previous positions. - Technical Support
Should you face any technical issues with the online application, support is available from Monday to Friday between 08:00 and 16:00. Please contact the helpline at 0861 370 214. - Closing Date
Ensure that your application is submitted by 2 December 2024. Late applications will not be considered.
How to Apply
Applicants are encouraged to submit their applications online via the official Western Cape Government career portal before the closing date. For any queries related to the position, you can contact Mrs. S Theys at (021) 467 8729.
Don’t miss this opportunity to contribute to efficient government operations in the Western Cape. If you are organized, committed, and ready to take on this administrative role, apply now!
Related: SCM Clerk Job Opportunity at the Cooperative Governance Traditional Affairs
This Registry Clerk position within the Western Cape Government’s Mobility Department is an excellent opportunity for individuals who are organized, detail-oriented, and eager to support essential government functions. Offering a stable career path, competitive salary, and additional benefits, this role is ideal for someone with a Grade 12 qualification and basic computer skills who is looking to make a difference in public service.
If you’re committed to efficient file management, mail handling, and general office support, and have a valid driver’s license, don’t miss this chance to apply.
