The University of Cape Town is excited to announce an opening for the position of Project Assistant: Courier and Invigilation Admin Functions. This role provides a unique opportunity for individuals to contribute to the university’s academic environment by handling critical administrative tasks associated with courier services and examination invigilation.
Those who meet these criteria are encouraged to apply for this rewarding opportunity.
Project Assistant Role Overview
- Pay Class: 06
- Type: Permanent
- Reference number: E24723
- Closing Date: 12 August 2024
- Department: Centre for Educational Assessments (CEA), Centre for Higher Education Development (CHED)
- Employer: University of Western Cape
- Salary: R265,286 – R312,098 (including benefits where applicable)
Contact Information:
- Telephone: 021 650 5462
- Website: www.cea.uct.ac.za
Department Overview
The Centre for Educational Assessments (CEA) is a crucial component of the Centre for Higher Education Development (CHED) at the University of Cape Town. The CEA is committed to providing high-quality educational testing services that play a vital role in enhancing access to higher education and ensuring success in the training sectors. This department is integral to the university’s mission of promoting academic excellence and equity.
The CEA focuses on several key areas to achieve its goals:
- National Benchmark Tests (NBTs): The CEA administers the National Benchmark Tests, which are designed to assess the academic readiness of students entering higher education. These tests help universities place students in appropriate courses and identify areas where additional support may be needed.
- Research and Development: The CEA conducts ongoing research to improve educational assessments and develop new testing methodologies. This research helps ensure that the assessments are fair, reliable, and aligned with current educational standards and practices.
- Collaboration with Educational Institutions: The CEA collaborates with various educational institutions, both within South Africa and internationally. These partnerships help share best practices, promote innovation in educational assessments, and support the broader educational community.
- Professional Development: The CEA offers professional development opportunities for educators and administrators involved in assessment. This includes training workshops, seminars, and conferences that provide insights into the latest trends and developments in educational testing.
- Student Support Services: In addition to administering tests, the CEA provides support services to help students prepare for assessments. This includes study guides, practice tests, and workshops that equip students with the skills and knowledge they need to succeed.
- Equity and Access Initiatives: The CEA is dedicated to promoting equity in education by ensuring that all students, regardless of their background, have access to high-quality assessments. This involves developing assessments that are culturally relevant and accessible to a diverse student population.
- Technology Integration: The CEA leverages the latest technology to enhance the efficiency and effectiveness of its assessment processes. This includes the use of online testing platforms, data analytics, and automated scoring systems to provide timely and accurate results.
- Quality Assurance: Ensuring the highest standards of quality in all assessments is a top priority for the CEA. Rigorous quality assurance processes are in place to monitor and evaluate the validity and reliability of the assessments.
Requirements
- Educational Qualifications: Minimum of an NQF Level 5 post-matric diploma in administration, logistics, or a relevant field.
- Experience: At least 2 years in general office administration.
- Skills:
- Proficiency in Excel and Word (intermediate level)
- Strong organizational skills, attention to detail, and ability to prioritize
- Professionalism with excellent interpersonal and customer service skills
- Good communication skills in spoken and written English
- Additional Requirements:
- Ability to work on-site
- Experience with large-scale logistics and higher education contexts is advantageous
- Familiarity with new software packages and conversant in a South African language is a plus
Key Responsibilities:
- Script Dispatching: Schedule and liaise with couriers
- Test Administration:
- Script batching
- Packaging test materials
- Quality assurance
- Inventory Management:
- Maintain accurate inventory
- Track scripts and admin materials
- Registration Preparation:
- Prepare register lists and packing information
- Script Processing:
- Scan answer sheets
- Edit scanned data
- Enter bio form information
- Helpdesk Duties:
- Respond to NBT emails
- Provide support for online sessions
- Coordination and Documentation:
- Assist with logistics coordination
- Monitor, collate, and document project feedback
- Ad Hoc Duties:
- Perform additional tasks as required
How to apply
Application Process: To apply, please submit the following documents in a single PDF file to projectassistantcea@vula.uct.ac.za:
- UCT Application Form (available at UCT HR Application Form)
- Cover Letter
- Curriculum Vitae (CV)
Additional Information:
- Only shortlisted candidates will be contacted and may undergo competency and pre-placement medical assessments.
- UCT is committed to achieving equity targets and preference will be given to candidates from under-represented designated groups. For more details, refer to UCT Employment Equity Policy.
- UCT reserves the right not to appoint.
The University of Cape Town invites qualified and motivated individuals to apply for the Project Assistant position within the Centre for Educational Assessments (CEA). This role offers an exciting opportunity to contribute to crucial administrative functions that support educational testing and the National Benchmark Test (NBT) services.
Candidates who meet the requirements and are passionate about playing a key role in enhancing educational access and success are encouraged to apply.
