Are you looking for a rewarding career opportunity in the public sector? The Department of Health and Wellness in Western Cape is currently hiring a Personal Assistant in their Emergency Clinical and Services Support Directorate. This permanent role offers a competitive salary, service benefits, and a chance to contribute to the efficient functioning of a vital government department.
This job posting provides all the details you need to know about the role, including the responsibilities, requirements, and application process. Read on to find out more about this exciting career opportunity!
Personal Assistant Job Details
- Position: Personal Assistant
- Employment Type: Permanent
- Directorate: Medicine Management, Laboratory and Blood Services Support, Chief Directorate: Emergency Clinical and Services Support
- Reference Number: ECSS4/2025
- Salary Range: R308,154 – R362,994 per annum
- Closing Date: January 24, 2025
Key Responsibilities
As a Personal Assistant, you will be responsible for:
- Secretarial and Receptionist Support:
- Managing the Director’s schedule.
- Handling phone calls and correspondence.
- Preparing documents and presentations.
- Administrative Support Services:
- Maintaining accurate records and filing systems.
- Assisting with financial administration tasks.
- Organizing and coordinating departmental activities.
- Meeting Support:
- Scheduling meetings and preparing agendas.
- Taking minutes and following up on action points.
- Compliance and Policy Administration:
- Ensuring compliance with departmental policies.
- Assisting with audits and staff reporting.
- Travel and Logistics:
- Organizing travel arrangements for the Manager.
Minimum Requirements
To qualify for this role, you must meet the following criteria:
Education and Qualifications
- An accredited secretarial diploma and/or administrative qualification at NQF level 5.
- Proof of completion of qualification is required.
Experience
- Proven experience in providing secretarial/administrative support services to management.
Skills and Knowledge
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Advanced knowledge of Excel and PowerPoint is advantageous.
- Knowledge of financial administration processes.
- Familiarity with AI tools for administrative work.
- Excellent written and verbal communication skills.
- Good telephone etiquette and organizational skills.
Personal Attributes
- High level of reliability and discretion.
- Ability to multi-task and manage time effectively.
- Strong interpersonal and problem-solving skills.
Other Requirements
- A valid driver’s license.
- Willingness to travel as needed.
Why Join the Department of Health and Wellness?
Working for the Department of Health and Wellness in the Western Cape offers a unique opportunity to make a difference in public service. The department is committed to Employment Equity and encourages candidates with disabilities to apply.
Recommended for you: From Personal Details to References: Building a Professional CV in 7 Easy Steps
How to Apply
To apply for this role, follow these steps:
- Submit your application by January 24, 2025.
- Provide certified copies of:
- Identity Document (not older than six months).
- Driver’s license (if applicable).
- Relevant qualifications or proof of registration with statutory bodies.
- Applications will undergo checks, including:
- Security clearance
- Qualification verification
- Criminal record checks
- Employment history
Important Notes:
- No payment of any kind is required during the application process.
- Candidates may be subjected to a competency test.
For further inquiries, you can contact Ms. K. Lowenherz at 021 483 4293.
Read more: Step-by-Step Guide to Using the ESSA Portal for Government Jobs
How to Stand Out as a Candidate
To maximize your chances of securing this position, ensure your application highlights:
- Your relevant qualifications and experience.
- Specific examples of how you’ve supported management in previous roles.
- Proficiency with administrative tools like Microsoft Office and AI tools.
Prepare thoroughly for the practical assessment and demonstrate your commitment to excellence in administrative support.
The Personal Assistant Job Opportunity at the Department of Health and Wellness in Western Cape is an excellent chance to join a dynamic team dedicated to supporting healthcare services in the province. This permanent position offers not only financial stability but also the opportunity to contribute to the public good.
If you meet the qualifications and possess the skills required, don’t miss out on this exciting opportunity. With a competitive salary, comprehensive benefits, and the chance to grow professionally, this role is perfect for individuals with a passion for administrative excellence and public service.
