Are you passionate about public service and administration? If you are looking for a rewarding career opportunity in government, the Administration Officer Vacancy at the Government Communication and Information System (GCIS) may be the perfect fit for you! Here’s everything you need to know to apply successfully.
Administration Officer Job Overview
- Post Title: Administration Officer: Bids Administration
- Reference Number: 3/1/5/1-25/08
- Directorate: Supply Chain Management
- Salary: R325 101 per annum (Level 07)
- Centre: Pretoria
About the Government Communication and Information System (GCIS)
The GCIS is committed to providing strategic leadership in government communication. As an equal opportunity employer, the GCIS adheres to Employment Equity principles and encourages applications from people with disabilities. Preference will be given to candidates who help the department meet its equity goals.
The GCIS ensures that public information is conveyed effectively to citizens, promoting transparency, public accountability, and communication excellence across government departments.
Minimum Requirements
To be eligible for the Administration Officer Vacancy at the Government Communication and Information System, applicants must possess:
- A Grade 12 certificate.
- A 3-year National Diploma (NQF Level 6) or Bachelor’s Degree (NQF Level 7) in:
- Public Management
- Administration
- Logistics Management
- Public Finance and Accounting
- Purchasing Management
- Or an equivalent qualification recognized by SAQA.
- At least one (1) year of relevant experience in Supply Chain Management.
- Strong knowledge of:
- Supply Chain Management legislation and prescripts (PFMA, PPPFA, Regulations).
- Contract Administration and Supply Chain Management guidelines.
Skills and Competencies
- Advanced computer literacy (MS Word, Excel, PowerPoint).
- Excellent communication skills (verbal and written).
- Strong customer and client service orientation.
- Self-motivation with good organizational and supervisory skills.
- Ability to work independently.
- Innovative thinking and adaptability to a dynamic environment.
- Ability to work under pressure and willingness to work irregular hours.
Duties and Responsibilities
As an Administration Officer at GCIS, you will:
- Advise clients regarding Media Buying, Terms of Reference (ToR), Specifications, and Deviations.
- Track media buying requests and spending.
- Ensure funds are available in the GCIS suspense account.
- Lead capacity-building sessions on media buying and bid-related matters.
- Maintain compliance with policies and regulations for bids, RFQs, deviations, and 3G contracts.
- Implement a strategic process for identifying target markets for media campaigns.
- Organize and manage Committee Meetings (Specifications, Evaluation, and Bid Adjudication).
- Compile and submit meeting minutes and memos for approval.
- Maintain updated databases for RFQs, Bids, Deviations, and Contracts.
- Supervise document filing and contract administration.
- Consolidate and monitor procurement plans and report to National Treasury.
- Handle inquiries and compile reports and submissions.
- Manage and supervise junior staff effectively.
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Application Process
Applications Must Be Sent To:
- The DG of Government Communication and Information System,
Private Bag X745, Pretoria, 0001 - OR Hand Deliver to: Tshedimosetso House, 1035 corner Francis Baard & Festival Streets, Hatfield, Pretoria.
- OR Email: recruitment@gcis.gov.za
For Attention: Ms P Kgopyane
Closing Date: 16 May 2025
Important Application Notes:
- New Z83 Form: Submit your application using the latest Z83 form (available at www.gov.za/documents).
- Submit a fully completed Z83 form and a detailed CV (no certificates required at the initial stage).
- Only shortlisted candidates will need to submit certified documents during the interview process.
- Foreign qualifications must be evaluated by SAQA.
- Late applications or applications on old Z83 forms will not be considered.
- All shortlisted candidates will undergo a pre-entry practical exercise.
Employment Conditions
- Successful candidates must disclose financial interests.
- Sign a performance agreement and employment contract within three months of appointment.
- Obtain a Top-Secret Security Clearance.
- The GCIS reserves the right not to fill the post.
The Administration Officer Vacancy at the Government Communication and Information System is a fantastic opportunity for individuals passionate about public administration and supply chain management. With a stable working environment, competitive salary, and room for professional growth, GCIS offers a rewarding career path for motivated candidates. If you meet the requirements and are eager to contribute to government communication efforts, make sure to submit your application before the closing date of 16 May 2025.
