Are you highly organized, detail-oriented, and passionate about supporting students in a higher education environment? If you have experience in administration, a strong sense of integrity, and excellent communication skills, the Administrative Assistant role in Student Disciplinary Hearings at Nelson Mandela University (NMU) might be the perfect opportunity for you. This permanent position based in Gqeberha offers the chance to contribute to a positive campus environment by supporting student discipline processes, a role critical to fostering a conducive learning atmosphere.
Administrative Assistant Job Overview
- Position Title: Administrative Assistant – Student Disciplinary Hearings
- Reference: 2782
- Location: Nelson Mandela University, Gqeberha, South Africa
- Job Type: Permanent
- Salary: ZAR/month (commensurate with experience)
- Closing Date: 01 November 2024, 21:59
Core Purpose of the Administrative Assistant Role
The Administrative Assistant in Student Disciplinary Hearings plays a pivotal role in ensuring that the university’s disciplinary standards are upheld. This role’s core purpose is to maintain discipline and compliance with NMU policies and the Higher Education Act, ensuring a respectful and productive learning environment for all students. Key responsibilities include:
- Facilitating and organizing student disciplinary hearings.
- Coordinating with the Senior Director, Legal Advisors, and other university stakeholders to handle cases efficiently.
- Managing documentation and issuing important notices, such as No Contact Orders and processing disciplinary sanctions.
- Assisting in Pardon Committee meetings and ensuring a smooth process flow for student disciplinary hearings.
Key Responsibilities
In this role, the Administrative Assistant will be responsible for:
- Paralegal Support for Disciplinary Matters
- Offer paralegal assistance, ensuring all cases align with university policies and legal standards.
- Coordination of Disciplinary Hearings
- Arrange set-down dates for hearings and ensure all logistics are in place for each session.
- Documentation Management
- Maintain an effective system for managing documents and communications related to student discipline.
- Communication with Staff and Students
- Serve as a liaison, ensuring accurate, professional information flow among relevant parties.
- Claims Processing
- Process claims for committee members and chairpersons, maintaining a smooth administrative process.
- Support to Ombuds and Adjudicator
- Provide a professional and reliable service to ensure disciplinary procedures are adhered to with integrity.
- Educational Outreach
- Conduct awareness campaigns and workshops to inform students about NMU’s disciplinary policies.
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Core Competencies
To excel as an Administrative Assistant at NMU, candidates should possess the following:
- Time Management: Ability to prioritize tasks and meet deadlines effectively.
- Problem-Solving: Resourceful in addressing unexpected challenges.
- Communication: Clear and respectful communication with a strong sense of confidentiality.
- Organizational Skills: Proficiency in managing documents and case files.
- Computer Literacy: Familiarity with MS Office Suite (Word, Excel, Outlook).
- Teamwork: Ability to collaborate with multiple departments and stakeholders.
- Independence: Capable of working independently and making informed decisions within given instructions.
- Awareness of Diversity and Inclusion: Understanding of NMU’s commitment to equity and diversity.
Educational Requirements and Experience
- Educational Qualification: Matric/Grade 12 (Paralegal Diploma is advantageous).
- Work Experience: A minimum of five years in a similar role, ideally within a higher education institution.
- Specific Skills:
- Experience in handling high volumes of varied cases with attention to detail.
- Ability to operate within the established NMU procedures and manage high-pressure situations.
Nelson Mandela University embraces diversity, equity, and inclusivity in its hiring practices. Preference will be given to candidates from designated groups, as per the university’s Employment Equity Plan. NMU also reserves the right not to make an appointment, ensuring the selection process aligns with its standards of excellence and organizational needs.
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How to Apply
To apply for the Administrative Assistant Vacancy at Nelson Mandela University, candidates should:
- Submit their application through NMU’s official recruitment portal.
- Prepare and upload an updated CV, a cover letter detailing relevant experience, and any supporting documentation.
Note: No applications will be accepted after the closing date of 01 November 2024. Only shortlisted candidates will be contacted.
The Administrative Assistant role in Student Disciplinary Hearings at Nelson Mandela University is an excellent opportunity for professionals skilled in administration, communication, and document management who are looking to make a meaningful impact in a higher education setting. By upholding the university’s disciplinary standards, this position plays a critical role in fostering an environment where students can thrive academically and personally.
