If you’re an experienced professional looking for an exciting career opportunity at one of South Africa’s leading employers, Legal Aid SA invites you to apply for the Executive Personal Assistant to the Human Resources Executive position. This permanent position is based at the National Office in Braamfontein and offers an excellent platform for career growth, development, and contributing to South Africa’s constitutional democracy.
Executive Personal Assistant Job Overview
- Position Title: Executive Personal Assistant to Human Resources Executive
- Reference Number: NO/HR/EXCPA/02/12/2024
- Location: National Office, Braamfontein
- Organization: Legal Aid South Africa, a key contributor to constitutional democracy with a national footprint across all nine provinces
- .Employment Type: Permanent position
- Salary: R308,154.00 per annum (Level 7) plus benefits
- Reporting to: Human Resources Executive
About Legal Aid SA
Legal Aid South Africa is a National Public Entity known for its commitment to providing quality legal services to indigent and vulnerable citizens. With its footprint across all nine provinces, the organization has been recognized as a Top Employer SA for an impressive 15 consecutive years. Legal Aid SA is committed to delivering an inspiring workplace, coupled with opportunities for personal and professional development.
Executive Personal Assistant Job Description
This role serves as the backbone of the Human Resources Executive’s (HR Executive) Office, coordinating and supporting HR-related initiatives and projects. The Executive Personal Assistant will be pivotal in streamlining operations, enhancing efficiency, and ensuring the smooth execution of the HR Executive’s responsibilities.
Key Responsibilities
1. Executive Support
- Organize and manage the HR Executive’s calendar, ensuring optimal scheduling of appointments, meetings, and travel.
- Prepare agendas, reports, and presentations for meetings.
- Act as a liaison between the HR Executive and stakeholders, managing correspondence and communication.
2. Administrative Management
- Maintain an efficient and organized filing system for documents and records.
- Proofread and draft official correspondence, reports, and presentations.
- Manage office supplies and logistics for meetings and workshops.
3. Confidentiality and Professionalism
- Handle sensitive information with the utmost discretion.
- Exhibit professionalism in all interactions with internal and external stakeholders.
4. Project Coordination
- Track and manage HR projects and deliverables.
- Compile data and reports on HR initiatives for analysis and presentation.
5. Relationship Management
- Build and sustain professional relationships with various stakeholders.
- Act as the HR Executive’s representative in fostering collaboration between departments.
Requirements
Educational Qualifications
- National Diploma or Bachelor’s Degree in Office Administration, Business Administration, or related field.
Professional Experience
- At least five years of experience as a Personal/Executive Assistant, with at least two years at the executive level.
Technical Proficiency
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
Competencies
- Strong organizational and multitasking abilities.
- Excellent communication skills—both written and verbal.
- High level of integrity, professionalism, and confidentiality.
- Strong interpersonal skills to build and maintain relationships across all levels.
- Ability to prioritize, work under pressure, and meet tight deadlines.
Salary and Benefits
- Salary: R308,154.00 per annum (Level 7)
- Comprehensive benefits package aligned with Legal Aid SA’s employee value proposition.
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How to Apply
Interested candidates are invited to submit a detailed curriculum vitae highlighting their qualifications and experience relevant to this role. Applications must quote the reference number NO/HR/EXCPA/02/12/2024 in the subject line.
Submission Details
- Email: Recruit [at] legal-aid.co.za
- Online Application: www.legal-aid.co.za
Closing Date: 18 December 2024
Enquiries: Siphesihle Molefe, Tel: 011 877 2000
Legal Aid SA is committed to advancing equity in line with its Employment Equity Plan. Preference will be given to candidates whose appointment promotes representivity in terms of race, gender, and disability.
Note: Candidates who do not receive communication within two months of the closing date may consider their application unsuccessful.
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The Executive Personal Assistant vacancy at Legal Aid SA is a unique opportunity for a seasoned professional to contribute to an organization dedicated to justice and equity. With a competitive salary, professional growth opportunities, and the chance to work at one of South Africa’s Top Employers, this role is ideal for individuals with exceptional organizational skills, discretion, and a passion for excellence.
