If you’re passionate about administration, organization, and supporting senior executives, a Personal Assistant Job Opportunity at the Development Bank of Southern Africa (DBSA) is the perfect chance to advance your career. This exciting permanent role is based in Midrand, Gauteng, and offers the opportunity to work closely with the Chief Economist, ensuring seamless daily operations and contributing to the success of the organization.
Personal Assistant Job Overview
- Job Title: Personal Assistant
- Reference Number: DBS250123-1
- Job Grade: 12
- Job Type: Permanent
- Location: Midrand, Gauteng, South Africa
- Closing Date: 10 February 2025
- Job Profile: Personal Assistant to the Chief Economist
Personal Assistant Job Description
As a Personal Assistant to the Chief Economist, you will be responsible for providing efficient, responsive administrative support, organizing, and coordinating various logistical arrangements. Your role will require prioritizing tasks, managing schedules, and maintaining professional relationships with key stakeholders.
Key Responsibilities
1. Administrative Support
- Plan and execute the Chief Economist’s daily work functions and deliverables.
- Manage the diary, including scheduling and keeping stakeholders informed of changes.
- Draft, edit, and review correspondence, documents, and reports.
- Prepare meeting packs and support materials for engagements.
- Act as a liaison between internal teams, external clients, and the Chief Economist.
2. Meeting Coordination
- Send meeting invites and book venues.
- Prepare and distribute agendas, meeting packs, and documents.
- Provide secretarial support, recording decisions and ensuring follow-ups.
- Arrange refreshments and manage logistics for meetings.
3. Travel Management
- Organize travel itineraries, bookings, and claims for local and international trips.
- Ensure compliance with DBSA’s travel policies and procedures.
4. Office Management
- Maintain effective filing systems for document retrieval.
- Ensure the office is adequately stocked with stationery and consumables.
- Provide backup support to the administrative team.
5. Communication
- Handle phone calls, emails, and correspondence.
- Respond to queries and maintain communication with stakeholders.
6. Miscellaneous
- Conduct quick research as needed.
- Undertake ad hoc tasks as assigned.
Key Measurements of Success
- Efficient administrative processes in the office.
- Well-organized schedules and appointments.
- Timely and accurate travel arrangements.
Expertise and Technical Competencies
- Written Communication: Strong grammar, sentence construction, and ability to draft high-quality documents.
- Presentation Skills: Tailor presentations to diverse audiences, ensuring clarity and engagement.
- Planning and Organizing: Effectively manage time, prioritize tasks, and meet deadlines.
- Data Analysis: Collect and analyze data to provide meaningful insights.
- Policy and Procedure Knowledge: Implement and adhere to organizational policies.
Minimum Requirements
To qualify for this role, you must have:
- Education: An Executive Secretarial Diploma or equivalent qualification.
- Experience:
- At least 10 years as a Personal Assistant, including 5 years supporting senior management.
- Proven success in working with senior executives.
- Technical Proficiency:
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Online conferencing tools like Microsoft Teams.
Desirable Skills:
- Knowledge of secretarial practices and procedures.
- Familiarity with online board pack platforms.
Behavioral Competencies
- Customer Service Orientation: Proactively meet and exceed customer needs.
- Self-Awareness: Maintain professionalism under pressure.
- Teamwork and Cooperation: Build relationships and encourage collaboration.
- Attention to Detail: Deliver error-free work.
- Integrity: Uphold confidentiality and trustworthiness.
- Flexibility: Adapt quickly to changing priorities and tasks.
Read more: Step-by-Step Guide to Using the ESSA Portal for Government Jobs
Why Join DBSA?
DBSA is committed to making a difference in the Southern African economy. By joining as a Personal Assistant, you will play a vital role in supporting strategic initiatives and contributing to meaningful development. This is more than a job—it’s an opportunity to grow, collaborate, and make an impact.
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How to Apply
The deadline for applications is 10 February 2025. Ensure that your application includes a comprehensive CV and any supporting documents that showcase your qualifications and experience.
The Personal Assistant Job Opportunity at the Development Bank of Southern Africa offers a remarkable chance to work in a prestigious organization and contribute to impactful projects. This role is perfect for a seasoned professional with strong administrative skills, a proactive approach, and a passion for supporting high-level executives. By joining DBSA, you will not only advance your career but also play a vital role in shaping the economic development of Southern Africa.
