Sol Plaatje University (SPU) is offering an exciting career opportunity for a highly organized and detail-oriented individual to join the Information Technology (ICT) Department as an Administration Officer (P10) in Kimberley, Northern Cape. This is a permanent position that plays a crucial role in ensuring smooth administrative operations within the department.
If you are passionate about administration, have a relevant qualification, and possess strong organizational skills, this opportunity is perfect for you.
Administration Officer Job Details
- Job Title: Administration Officer (P10) – ICT
- Location: Sol Plaatje University, Kimberley, Northern Cape
- Employment Type: Permanent
- Closing Date: 10 March 2025
- Department: Office of the Deputy Vice Chancellor: Research
- Business Unit: Information Technology
- Experience Level: Associate
- Industry: Higher Education
- Job Functional Area: Administrative
Purpose of the Job
The primary role of the Administration Officer position is to provide efficient and effective administrative and secretarial support to the ICT Department. This involves office management, correspondence handling, meeting administration, financial processing, procurement, and student/staff liaison.
If you enjoy multitasking and working in a higher education environment, this role is for you.
Minimum Requirements
To qualify for this role, you must meet the following criteria:
- A relevant Diploma/Degree (NQF Level 7)
- 3 to 4 years of experience in a related field
- Strong computer literacy skills, including proficiency in Microsoft Word
If you meet these qualifications, don’t miss out on this opportunity—apply before the deadline.
Duties and Responsibilities
As an Administration Officer, your key responsibilities will include:
General and Office Administration
- Managing office operations and ensuring administrative efficiency
- Organizing files and documentation
- Handling correspondence and communication
- Assisting with the implementation of office procedures
Typing and Correspondence Handling
- Preparing letters, reports, and emails
- Managing office communications effectively
Meeting Administration & Diary Management
- Scheduling meetings and appointments for the Director/Head of Department
- Booking meeting venues using an electronic diary system
- Preparing agendas and minutes
Front Office Assistance
- Providing reception support when needed
- Answering and directing calls professionally
- Assisting visitors, students, and staff with queries
Procurement and Purchase Orders
- Processing and monitoring purchases for the department
- Ordering stationery and ensuring stock availability
- Managing the procurement process by handling purchase orders (POs)
- Ensuring that PO requests are properly signed and approved
- Communicating with vendors regarding outstanding deliveries and payments
- Ensuring monthly reconciliation of unpaid POs
Financial Administration
- Maintaining and reconciling vendor accounts
- Liaising with creditors regarding payment queries
- Submitting purchase orders for payment
Client/Student Liaison
- Coordinating communication between schools, departments, and sections
- Responding to queries from students, staff, and visitors
Monitoring, Evaluation, and Reporting
- Updating the asset register and maintaining office equipment records
- Monitoring office supplies and consumables
- Ensuring meeting rooms, notice boards, and common areas remain tidy
- Overseeing cleaning and maintenance staff
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How to Apply
If you meet the qualifications and are interested in this exciting career opportunity, submit your application before 10 March 2025.
Send your application and enquiries to:
spurecruit@spu.ac.za
Diversity and Inclusion at Sol Plaatje University
Sol Plaatje University is committed to employment equity. Women and people with disabilities are encouraged to apply. The university reserves the right not to make an appointment.
If you are looking for an opportunity to work in a higher education environment where you can contribute to efficient administration and support academic excellence, this is the perfect job for you.
The Officer Administration Job Opportunity at Sol Plaatje University is an excellent chance for an experienced and detail-oriented administrator to contribute to the efficient functioning of the ICT Department. This permanent position in Kimberley offers a dynamic work environment within the higher education sector, where you will play a key role in administrative management, financial processing, procurement, and student/staff support.
