The Department of DEFENCE is looking for SECRETARY REF NO: AFBDBN/12/13/26. This job is part of Circular 13 of 2026 from the DPSA.
Job details
Applications
Where to send your application.
afbdbnhr@dod.mil.za
Salary
R237 453 – R279 708 per annum (Level 05)
Requirements
- Grade 12 (NQF Level 4) or equivalent.
- No Experience.
- Special requirements (Skills needed): Knowledge of MS Word, Excel and Power Point.
- Typing skills.
- Language proficiency in English (written and verbal).
- Analytical and innovative thinking as well as problem solving skills.
- Excellent Interpersonal Skills.
- Sound organisational skills.
- High level of reliability.
- Ability to act with tact and discretion.
- Good people skills.
- Ability to do research and analyse documents and situations.
- Excellent secretarial skills.
Duties
- Provide a Secretarial Support Service.
- Record appointments and events and manage the Manager’s diary.
- Receive Telephone calls and refer to the correct role players.
- Be responsible for the roll call of the Unit daily.
- Provide secretarial functions in board meetings.
- Write/type documents, memorandums, letters and reports.
- Compile agenda’s and take minutes during meetings.
- Compile minutes correctly.
- Deal with classified files and documents.
- Arrange meetings and events for Manager.
- Process the travel and subsistence claims for the Manager.
- Identify venues, invite role players, organise refreshments and set up schedules for meetings and events.
- Collect all relevant documents for meetings.
- Keep Manager’s directory.
- Liaise with travel agencies to make travel arrangements.
- Prepare briefing and notes for the Manager as required.
- Keep a filing system.
- Organise social functions.
- Operate office equipment.
- Order and purchase stationary.
- Keep updated with policy and procedures.
- Co-ordinate logistical arrangements for meetings when required.
- Co-ordinate all logistical arrangements for visitors visiting the Manager.
- Monitor the Unit monthly leave register and telephone bills, ensuring payment is submitted on time.
- Remain abreast with the procedures and processes that apply in the office of the Manager.
- Provide support to Manager regarding meetings and scrutinize documents to determine actions/information/other documents required for meetings.
- Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress.
- Prepare briefing notes for the Manager as requested.
- Handle S&T advances and claims.
Enquiries
Maj B.E.Nzimande or WO H. Steenkamp Tel No: (031) 450 4734
Notes
Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant, and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. The shortlisted candidates including SMS will be subjected to two (2) pre-entry assessments (practical and ethical exercise) which will determine the candidate’s suitability. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules. OTHER POSTS
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R237 453 – R279 708 per annum (Level 05)
CENTRE : AFB Durban, Durban
REQUIREMENTS : Grade 12 (NQF Level 4) or equivalent. No Experience. Special requirements
(Skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills.
Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem solving skills. Excellent Interpersonal Skills. Sound
organisational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents
and situations. Excellent secretarial skills.
DUTIES : Provide a Secretarial Support Service. Record appointments and events and
manage the Manager’s diary. Receive Telephone calls and refer to the correct role players. Be responsible for the roll call of the Unit daily. Provide secretarial
functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda’s and take minutes during meetings. Compile minutes
correctly. Deal with classified files and documents. Arrange meetings and events for Manager. Process the travel and subsistence claims for the
Manager. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Manager as required. Keep
a filing system. Organise social functions. Operate office equipment. Order and purchase stationary. Keep updated with policy and procedures. Co-ordinate
logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Manager. Monitor the Unit monthly leave
register and telephone bills, ensuring payment is submitted on time. Remain abreast with the procedures and processes that apply in the office of the
Manager. Provide support to Manager regarding meetings and scrutinize documents to determine actions/information/other documents required for
meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress. Prepare briefing notes for the
Manager as requested. Handle S&T advances and claims.
ENQUIRIES : Maj B.E.Nzimande or WO H. Steenkamp Tel No: (031) 450 4734
APPLICATIONS : Department of Defence, AFB Durban, P.O. Box 1120, Amanzimtoti, 4125 or
emailed to afbdbnhr@dod.mil.za and maybe hand delivered at Prospecton
Road, Isipingo, 4133
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.