The Office of the Chief Justice Registrar Position within the distinguished Free State Division of the High Court. This role presents a valuable opportunity for individuals to play a crucial part in the judicial system by ensuring effective case management and delivering vital administrative support to the judiciary.
Qualified and dedicated candidates are invited to apply for the Office of the Chief Justice Registrar Position. The successful applicant will contribute significantly to upholding justice and maintaining the integrity of the legal process. Those who are passionate about excellence and public service are encouraged to consider this opportunity to join the Office of the Chief Justice in its mission to advance justice.
Office of the Chief Justice Registrar Position Overview:
Reference:
- Reference No: 2024/147/OCJ
Salary:
- R307,659 – R1,053,387 per annum (MR3 – MR5)
- Salary will align with the Occupation Specific Dispensation Determination
Centre:
- Free State Division of The High Court
Enquiries:
- Technical Related: Mr. S.P Mathibeli, Tel: (051) 492 4563
- HR Related: Ms. N. De La Rey / Ms. D. Peters, Tel: (051) 492 4585/73
Closing Date
- Deadline: 13 September 2024
Requirements:
- Education:
- Matric certificate
- LLB Degree or a four-year legal qualification
- Experience:
- Minimum of three years’ legal experience post-qualification
- Valid driver’s license
- Experience in superior courts or litigation is advantageous
- Supervisory experience is advantageous
- Skills and Competencies:
- Excellent verbal and written communication
- Strong planning and organizational abilities
- Problem-solving and numerical skills
- Attention to detail and professionalism
- Strong work ethics and conflict management skills
- Supervisory and time management skills
- Ability to work under pressure
Assessment:
- Shortlisted candidates will need to provide a service certificate to verify experience
- A pre-entry practical exercise will be conducted to assess suitability for the role based on technical and general requirements
- The successful candidate will sign a performance agreement
Duties:
- Case Flow and Administrative Support:
- Coordinate case flow management and provide administrative support to the judiciary
- Ensure compliance with court rules and relevant prescripts
- Handle taxation duties as Taxing Master
- Manage the issuing of processes and initiation of court proceedings
- Case Management:
- Coordinate appeals and reviews (civil and criminal)
- Process and grant judgments by default
- Quality check criminal record books
- Execute requests from the judiciary regarding cases and case-related matters
- Issue/sign court orders and correspondence to attorneys and litigants
- Record Management and Reporting:
- Authenticate signatures of legal practitioners, notaries, and sworn translators
- Process unopposed divorces and facilitate pre-trial conferences
- Monitor and analyze court statistics (monthly, quarterly, and annual)
- Manage and safeguard case records and the records room
- Prepare cases for audit purposes
- Oversee the functionality of the court recording system
- Public and Staff Management:
- Notify managers of needs for translation/transcripts of cases
- Address general public queries and correspondence
- Handle urgent applications during office hours, after-hours, weekends, and public holidays
- Manage office operations, planning, and organizing
- Oversee staff management and related HR processes
How to apply
Application Submission
- Centre: Free State Division of the High Court
- Reference Number: Include the relevant reference number in your application.
- Submission Methods:
- Mail: The Provincial Head, Office of the Chief Justice, Private Bag X20612, Bloemfontein, 9300
- Hand Delivery: Free State High Court, Corner President Brand and Fontein Street, Bloemfontein, 9301
- Email: applicationsFS@judiciary.org.za
Application Requirements
- Form: Use the New Z83 form.
- Documents:
- A recent comprehensive CV
- Contactable referees (include telephone numbers and email addresses)
Read more: Free CV Templates that Pass the Applicant Tracking System
- Additional Information:
- Only shortlisted candidates will need to submit certified copies of qualifications and other relevant documents before the interview.
- Ensure the application form is fully completed, signed, and initialed on both pages.
- Indicate the correct job title, office, and reference number.
- Failure to complete the form properly will result in disqualification.
Tip: Download Z83 Application Form
Foreign Qualifications and Citizenship
- Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
- Dual citizenship holders must provide a police clearance certificate from their country of origin.
- Non-South African citizens will need to submit proof of permanent residence when shortlisted.
Selection Process
- Candidates will undergo a personnel suitability check, including criminal record, financial checks, qualification verification, and employment history.
- Shortlisted candidates for Senior Management Service (SMS) positions will participate in a technical competency exercise and managerial competencies assessment.
- Successful candidates must complete the Nyukela Public Service SMS Pre-entry Programme (certificate) before appointment.
- An employment contract and performance agreement will be required within three months of appointment. A security clearance will be required after three months.
Privacy and Confidentiality
- The Office of the Chief Justice complies with the Protection of Personal Information Act (POPIA).
- Personal information will be used solely for recruitment purposes and retained for internal audit if the application is unsuccessful.
- Failure to provide required information will render the application invalid.
Equal Opportunity Employer
- The Office of the Chief Justice is committed to equal opportunity employment.
- In filling vacancies, the office will adhere to the objectives of section 195 (1)(i) of the South African Constitution and Employment Equity Act, 1998 (Act No. 55 of 1998).
- Preference will be given to women, persons with disabilities, and youth.
The Office of the Chief Justice Registrar Position offers a significant opportunity for those eager to make a meaningful impact within the judicial system. By applying the Office of the Chief Justice Registrar position, candidates will not only advance their professional careers but also contribute to the fundamental principles of justice and integrity.
The Office is committed to finding a dedicated individual who aligns with its values and objectives. Interested applicants are encouraged to apply and become part of a distinguished team committed to excellence in the judiciary.
