Rand Water Secretary Vacancy

Rand Water is presently seeking a Secretary to offer efficient secretarial and administrative assistance, aiding the department in attaining its overarching goals.

Rand Water Secretary Vacancy Overview:

• Closing Date: June 17, 2024
• Reference Number: RAN240604-1
• Job Title: Secretary
• Portfolio: Rand Water Institute
• Job Type: Permanent
• Country: South Africa
• Province: Gauteng
• Town/City: Glenvista
• Site: Rietvlei

Requirements:

• Grade 12 Certification: A mandatory qualification for all applicants, ensuring a solid foundation of general education.
• Diploma Qualification at NQF Level 6: Essential for the role, this diploma should be in a relevant field such as Office Administration, Business Management, or Secretarial Studies. The diploma ensures that candidates have specialized knowledge and skills pertinent to administrative and secretarial tasks.
• Completion of Rand Water’s Senior Internal Management Development Programs: While not mandatory, this is highly advantageous. It demonstrates a commitment to professional development within the organization and familiarity with Rand Water’s operational standards and expectations.

Professional Experience:

• 2-3 Years in Secretarial Duties: Candidates must have at least two to three years of experience in general secretarial duties. This experience should include managing schedules, handling correspondence, and organizing meetings.
• Office Support and Administration: Proven experience in office support roles where candidates have managed day-to-day administrative tasks. This includes maintaining office supplies, handling visitor inquiries, and ensuring the smooth operation of office activities.
• Proficiency in Computer Applications:
  • Microsoft Word: Advanced skills in creating, formatting, and editing documents.
  • Excel: Competence in managing spreadsheets, data entry, and basic data analysis.
  • PowerPoint: Ability to create professional presentations with charts, graphs, and multimedia elements.
• Office Administration Tasks: Demonstrated competence in tasks such as filing, record-keeping, and handling office equipment. Candidates should be able to maintain organized and efficient office procedures.
• Shorthand and Minute-Taking: Proficiency in shorthand for taking rapid, accurate notes during meetings and transcribing them into formal minutes. This skill is crucial for documenting important discussions and decisions.

Additional Skills and Attributes:

• Attention to Detail: High level of accuracy in all tasks, ensuring that documents and communications are error-free and professionally presented.
• Time Management: Ability to manage multiple tasks efficiently, prioritize work, and meet deadlines. This is essential in a busy office environment where time-sensitive tasks are common.
• Interpersonal Skills: Strong interpersonal skills to interact effectively with colleagues, management, and external partners. This includes professional demeanor, active listening, and conflict resolution abilities.
• Communication Skills: Excellent verbal and written communication skills. This includes drafting clear, concise emails and reports, as well as effective verbal communication during phone calls and face-to-face interactions.
• Confidentiality: Ability to handle sensitive information with discretion. This includes maintaining confidentiality regarding internal communications, employee information, and strategic decisions.
• Customer Service Orientation: Strong focus on providing excellent service to internal and external stakeholders. This includes promptly addressing inquiries and issues, and maintaining a helpful and professional attitude.
• Self-Motivation and Initiative: Ability to work independently with minimal supervision. This includes taking initiative to solve problems, improve processes, and support team members proactively.

Responsibilities include:

• Greeting and screening visitors, as well as managing incoming telephone calls.
• Organizing the manager’s schedule and arranging travel arrangements, both domestically and internationally.
• Compiling and formatting reports and presentations.
• Performing various administrative duties within established guidelines.
• Facilitating arrangements for meetings and conferences.
• Gathering relevant materials for meetings and conferences.
• Taking dictation and transcribing from shorthand.

Rand Water Secretary Vacancy Application process:

Applying for the Rand Water Secretary vacancy is a straightforward process designed to ensure that all applicants provide the necessary information and documentation to be considered for the position. Follow these steps to submit your application:

1. Prepare Your Documents:
   • Updated CV: Ensure your CV is up-to-date, highlighting your relevant experience, qualifications, and skills. Include detailed descriptions of your previous roles and responsibilities, especially those related to secretarial and administrative duties.
   • Cover Letter: Write a compelling cover letter that explains why you are interested in the position and how your skills and experience align with the job requirements. Personalize your cover letter to reflect your understanding of Rand Water and your enthusiasm for contributing to their team.
   • Educational Certificates: Gather copies of your Grade 12 certificate, diploma, and any other relevant qualifications or certifications. Ensure these documents are clear and legible.
   • References: Prepare a list of professional references who can vouch for your experience and skills. Include their contact information and your relationship with them.
2. Online Application:
   • Visit the Rand Water Careers Page: Go to the official Rand Water website and navigate to the careers section.
   • Search for the Secretary Vacancy: Use the job reference number (RAN240604-1) to locate the specific job listing for the Secretary position.
   • Click on the Job Listing: Review the job details to ensure you meet all the requirements and are fully aware of the responsibilities involved.
   • Apply Online: Click the “Apply Now” button. This will direct you to the online application form.
3. Complete the Application Form:
   • Personal Information: Fill in your personal details, including your full name, contact information, and address.
   • Educational Background: Provide details about your educational qualifications, including the institutions attended and dates of completion.
   • Work Experience: Enter information about your previous employment, focusing on roles that involved secretarial and administrative tasks. Be specific about your duties and achievements in each position.
   • Skills and Competencies: Highlight your proficiency in relevant computer applications, your shorthand skills, and any other competencies mentioned in the job requirements.
   • Upload Documents: Attach your CV, cover letter, educational certificates, and any other required documents. Ensure that all files are correctly labeled and in an acceptable format (e.g., PDF or Word).
4. Submit Your Application:
   • Review Your Application: Before submitting, carefully review all the information you have entered and the documents you have uploaded. Ensure everything is accurate and complete.
   • Submit: Click the “Submit” button to send your application. You should receive a confirmation email acknowledging receipt of your application.
5. Follow Up:
   • Application Status: Keep an eye on your email for any communication from Rand Water regarding the status of your application. They may contact you for additional information or to schedule an interview.
   • Prepare for Interviews: If shortlisted, prepare for potential interviews by researching Rand Water, reviewing common interview questions, and thinking about how your experience aligns with the job role.

Hint: How to Write an Effective CV

Join Rand Water and be a part of a team dedicated to excellence in water supply and service delivery. Apply for the Rand Water Secretary Vacancy today and take the next step in your career!