The University of Johannesburg is excited to announce an opening for an Administrative Assistant. In this role, you’ll be pivotal in ensuring smooth operations within the dynamic university environment. If you have strong administrative skills and a commitment to fostering a positive work atmosphere, University of Johannesburg invite you to apply and become a part of the vibrant UJ community. Discover how you can contribute to the mission of creating a transformative educational experience. Apply now!
Position Overview: Administrative Assistant at University of Johannesburg
- Industry: Education & Training
- Job Category: Education and Training
- Campus: Auckland Park Kingsway Campus
- Contract Type: Permanent
- Remuneration: Market Related
- Equity Position: EE
- Job Level: Skilled
Legal Requirements:
- All prospective employees will be assessed against the National Register for Sex Offenders (NRSO) as per the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021. This assessment may influence employment decisions. For details, visit: Justice/Criminal/NRSO
Key Responsibilities:
Accessibility Services:
- Facilitate the registration of students with disabilities.
- Provide support (online, in-person, individual, and group) for students with disabilities.
- Develop or revise protocols for Disability Unit services.
- Manage assistive devices and software, including acquisition, distribution, and maintenance.
- Oversee equipment usage and provide training in assistive technology.
- Handle bursary administration and communication with publishers for electronic books.
Concession Support:
- Coordinate accommodations for students with disabilities.
- Review and moderate concession applications and documentation.
- Contribute to the annual review and improvement of concession processes.
Liaison and Service Delivery:
- Liaise with various university divisions to enhance service delivery.
- Identify psycho-educative topics and manage inter-faculty referrals.
- Maintain communication with students and stakeholders.
Disability Awareness and Psychoeducation:
- Develop and present workshops on disability awareness.
- Promote sensitivity and etiquette towards students with disabilities.
- Coordinate projects and marketing efforts related to disability awareness.
Crisis Intervention:
- Manage and refer students with disabilities in crisis to appropriate services.
Accessible Assessment Coordination:
- Coordinate logistics for accessible assessments, including booking readers, scribes, and invigilators.
Professional Administration:
- Perform routine administrative tasks such as diary management, record keeping, report writing, and handling inquiries.
- Ensure adherence to UJ policies and legislation.
Community Engagement, Research, and Liaison:
- Engage in research projects and CE initiatives.
- Participate in UJ events and contribute to departmental functions.
Minimum Requirements:
- NQF Level 6 qualification in IT/Computer Science/Information Science or a related field.
- Two years of experience supporting students with disabilities and implementing assistive technology.
- Experience in concession support and using online/cloud platforms.
Recommendations:
- Honours Degree in Technology/Computer Science/Information Science (NQF Level 8).
- Experience in higher education institutions.
- Proficiency in South African Sign Language and social media.
Key Competencies:
- Proficient in MS Office/365 and other relevant software.
- Knowledge of assistive technology and organizations for persons with disabilities.
- Skills in training, administration, and report writing.
Behavioral Attributes:
- Strong problem-solving skills and ability to manage confidential information.
- Professional decision-making and collaborative working abilities.
- Flexibility, commitment to continuous improvement, and adherence to ethical guidelines.
How to apply:
- Submit a detailed CV, academic qualifications, proof of professional registration (if applicable), and contact details of at least three referees by the closing date.
- Complete the Application Form: Fill out the required fields accurately. This includes personal information, educational background, and work experience.
- Note: The University is committed to equal employment opportunities. If you do not receive a response within 8 weeks, consider your application unsuccessful.
Additional Information:
- Candidates may undergo psychometric testing and other selection assessments.
Enquiries:
- For job content: Ms. Melinda Tenono, Tel: (011) 559 2163
- For remuneration & benefits: Ms. Penelope Hlubi, Tel: (011) 559 3012
- Technical Support: For assistance with the UJ e-recruitment website, contact PNET at 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.
The University of Johannesburg (UJ) appreciates the interest of all candidates applying for the position of Administrative Assistant. UJ is eager to welcome dedicated and skilled professionals who are committed to advancing the university’s mission of achieving global excellence and fostering transformative education.
Applicants are advised to ensure that all required documents are accurately submitted through the online application portal. For any technical issues, the technical support team is available to provide assistance. The University looks forward to reviewing each application and wishes all candidates the best of luck in the selection process.
