FASSET is thrilled to announce three vacancies for the role of Project Administrator. These positions are crucial for managing and supporting a variety of projects within the organization. The selected candidates will be responsible for coordinating project activities, maintaining detailed documentation, and facilitating effective communication among stakeholders.
The role requires individuals who are organized, detail-oriented, and enthusiastic about contributing to significant projects. This is an excellent opportunity for those looking to join a dynamic team at FASSET and make a meaningful impact within the organization.
FASSET Project Administrator (3 Positions)
- Closing Date: 30 August 2024, 16:00
- Commencement Date: As soon as possible
- Annual Total Cost to Company (TCTC): R351,112.21 (non-negotiable)
- Department/Unit: PQA
- Reporting To: Project Specialist
- Position Type: Permanent
- Location: FASSET
Reference Numbers:
- FAS/RECRUITMENT/PA/GP/MP/2024 (Gauteng and Mpumalanga)
- FAS/RECRUITMENT/PA/NW/FS/2024 (North West and Free State)
Purpose of the Job
The Project Administrator will provide essential administrative and coordination support for the Project Department, ensuring efficient project management and smooth operation of various initiatives.
Key Responsibilities
- Client Interaction: Address client queries via phone, face-to-face, and written communication. Manage call center referrals and maintain high service quality.
- Stakeholder Communication: Keep stakeholders informed and updated to ensure high service delivery standards.
- Document Management: Maintain and organize important documents, invoices, and contracts. Implement and manage an efficient filing system for quick document retrieval.
- Project Support: Update project records, assist in project visits, and coordinate logistics for site visits. Support project delivery and track performance indicators.
- Administrative Duties: Provide secretariat support including minute-taking and organizing meetings. Prepare event documents and manage logistics for events.
- Financial Administration: Manage invoice payments, track project expenditures, and provide financial support during audits. Handle bursary applications and related documentation.
- Reporting: Prepare and review SETMIS reports, commitment schedules, provisions, and accruals.
Required Qualifications
- Qualification: Diploma in Business Management, Public Administration, Finance, Accounting, Internal Auditing, or a relevant qualification at NQF Level 6.
Required Experience
- Essential: At least 2 years of administrative experience.
- Advantageous: Experience in bursary administration.
Competencies
- Critical Skills:
- Excellent command of English (verbal and written).
- Strong administrative and organizational abilities.
- Ability to work under pressure and meet deadlines.
- Good interpersonal skills and stakeholder management.
- High attention to detail and confidentiality.
- Strong customer focus and ability to work independently and in a team.
Knowledge Required
- Basic Conditions of Employment Act
- Skills Development Act
- Employment Equity Act
- Labour Relations Act
- Skills Development Levies Act
- PFMA and BBBEE
- DHET Policies and Processes
- Public Sector reporting protocols
- SETA Grants regulations
- MS Office
Application Process
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- Submission: Send your full Curriculum Vitae (with two internal references) and certified copies of your Identity Document and qualifications by 30 August 2024.
- Gauteng and Mpumalanga: Email to SCM103@fasset.org.za
- North West and Free State: Email to QAA111@fasset.org.za
- Contact for Inquiries: Mr. Thabo Khwenenyana, Ms. Thabile Mgoza, or Ms. Mosebudi Ntlema, Human Resources Department at 087 562 8217.
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Additional Information
- Assessment: Applicants may be required to undergo a competency assessment.
- Employment Equity: FASSET is committed to Employment Equity and will consider designated groups in line with national legislation. Preference will be given to previously disadvantaged groups and individuals with disabilities. Appointments will be made according to the approved Employment Equity Plan to promote equitable representation.
The Project Administrator positions at FASSET present an exceptional opportunity for motivated individuals to take on crucial roles within the project management team. Candidates who are organized, detail-oriented, and passionate about supporting impactful projects will find this an ideal chance to contribute to a dynamic and forward-thinking organization.
By joining FASSET, individuals can advance their careers while playing a key role in the organization’s mission of excellence. FASSET looks forward to welcoming new team members who are enthusiastic about making a meaningful impact and thriving in a collaborative and exciting work environment.
