Are you a dedicated professional with strong organizational skills and experience in administration or secretarial support? Here’s an exciting job opportunity for a Personal Assistant to the Public Protector at the Head Office in Pretoria. This role demands high standards of confidentiality, professionalism, and the ability to work efficiently in a dynamic environment.
Personal Assistant Job Overview
- Position: Personal Assistant to the Public Protector
- Location: Head Office, Pretoria
- Reference: PPSA 01/10/2024
- Package: R1,003,890.00 per annum (All-Inclusive Package)
- Contract: Fixed term, linked to the term of the Public Protector
Personal Assistant Job Description
The Personal Assistant to the Public Protector will manage administrative, secretarial, and logistical arrangements for the Public Protector’s office. This fixed-term position offers a competitive package, providing an opportunity to work within the public sector and contribute to the operations of a critical institution.
Qualifications & Requirements
To qualify for this position, you must meet the following criteria:
- Educational Background: A three-year National Diploma at NQF Level 6 in Business Administration, Public Administration, Public Management, or Office Management and Technology.
- Experience: Minimum of five years in administrative or secretarial support, with specific experience in logistics.
- Legal environment experience is essential.
- Public sector experience is an advantage.
- Previous experience handling state or formal events is preferred.
- Technical Skills: Proficient in Office 365 and general computer literacy.
- Other Requirements:
- A valid driver’s license.
- Strong communication abilities, analytical skills, and the ability to manage multiple tasks under pressure.
Competencies & Skills
The role requires a well-rounded skill set:
- Communication: Excellent verbal and written communication skills.
- Interpersonal Skills: Ability to work both independently and collaboratively within the Private Office team.
- Ethics & Confidentiality: High ethical standards with strong confidentiality management.
- Organizational Skills: Project management, planning, and organizational skills to handle various tasks efficiently.
- Government Knowledge: Familiarity with government protocols, processes, and formal etiquette.
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Key Responsibilities
As the Personal Assistant, your day-to-day tasks will include:
- Diary Management: Coordinate the Public Protector’s schedule, including phone calls, meetings, and events.
- Travel Coordination: Arrange travel and accommodation, manage cancellations, and handle claims and forms related to travel expenses.
- Financial Handling: Manage petty cash, process receipts, and maintain financial records related to office expenses.
- Record Management: Implement and maintain an efficient registry and records management system.
- Document Preparation: Prepare memos, reports, and other official documents on behalf of the Public Protector.
- Visitor & Correspondence Management: Act as the first point of contact, handle correspondence, and direct communication to the relevant departments.
- Meeting Coordination: Arrange and organize meetings, workshops, and transcribe proceedings to ensure that minutes and decision registers are recorded and followed up.
- Office Operations: Support office operations by developing and implementing Standard Operating Procedures (SOPs) and assisting with any additional tasks required by the Public Protector.
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How to Apply
Applicants should submit the following documents to be considered:
- Cover Letter: Indicating interest in the position and suitability for the role.
- Detailed CV: Include work experience and qualifications.
- Supporting Documents: Recently certified copies of qualifications, driver’s license, and ID.
- References: Provide three contactable references.
Note: Applications missing any required documents will not be considered.
Send your application to the attention of Mr. S. Maredi at Applications@pprotect.org
Closing Date: 08 November 2024, 16:30
Please ensure the reference number PPSA 01/10/2024 is included in your application.
For any queries, contact Mr. S. Maredi at (012) 366 7031.
Additional Information
- Probation Period: A 12-month probation, extendable to 18 months, will be applicable.
- Secrecy and Performance: Successful candidates must sign a secrecy declaration and performance agreement within two months of appointment.
- Security Vetting: Security clearance and vetting will be conducted.
- Employment Equity: The Public Protector South Africa encourages applications that promote representivity in terms of race, gender, and disability.
The Public Protector South Africa is committed to equal opportunity and affirmative action, with a focus on achieving diversity in the workplace. Preference will be given to candidates who enhance representivity within the organization.
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This role as a Personal Assistant to the Public Protector presents a unique opportunity to work closely with one of South Africa’s key public figures, contributing to the effectiveness and operations of the Public Protector’s office. This position is ideal for a professional who brings strong administrative, organizational, and interpersonal skills, coupled with experience in a legal or public sector environment. By joining the Public Protector South Africa, you will be part of an institution committed to upholding justice and accountability, directly supporting a significant office within the South African government.
