The National Arts Council of South Africa (NAC) is on a mission to find a passionate, self-driven personal assistant to join their dynamic team. If you are someone who thrives in the Creative Industries Sector and possesses the right mix of administrative, secretarial, and accounting skills, this opportunity is for you!
The NAC is currently offering a permanent position with a salary package at DPSA Level 07. This is your chance to work alongside the Chief Financial Officer (CFO) of the NAC, helping ensure the smooth operation of the Finance Unit.
Personal Assistant to the Chief Financial Officer Overview
- Job Title: Personal Assistant to the Chief Financial Officer (CFO)
- Location: Newtown, Johannesburg
- Salary: DPSA Level 07 (Market-related, negotiable package)
- Closing Date: Thursday, 31 October 2024
Contact Information:
- Ms. Florence Mohale: +27 11 010 8886
- Email: florence@nac.org.za
Key Responsibilities
Your main responsibilities will include:
- Diary Management: Efficiently manage the schedule for the CFO and the Finance Unit, ensuring meetings and deadlines are well-coordinated.
- Filing System: Develop and maintain an organized filing system for both physical and electronic documents relevant to the CFO’s work.
- Meeting Support: Prepare necessary documentation for scheduled meetings, take accurate minutes, and distribute them to relevant stakeholders.
- Liaison with Auditors: Assist in collating and submitting documents to both internal and external auditors.
- Report Compilation: Prepare timely reports to meet government and internal deadlines. You’ll also assist in compiling submissions and presentations for various committees and stakeholders.
- Travel Arrangements: Organize all travel logistics for the Finance Unit, ensuring that all requirements are met in a timely and efficient manner.
- Meeting Equipment: Ensure the availability of data projectors and other equipment required for presentations and meetings.
- Procurement: Assist in the requisition of goods and services, including placing orders for stationery and managing purchase orders.
- Presentations: Assist the CFO with the preparation of presentations for Council meetings and stakeholder submissions.
Qualifications and Experience
To qualify for this role, you need:
- Matric (High School Certificate)
- Accounting or Bookkeeping Qualification: Essential for understanding the financial tasks involved.
- Administrative/Secretarial Qualification: This will help you manage the clerical duties effectively.
- 4-5 Years of Relevant Experience: Proven experience in a similar role is key, including a minimum of 2 years’ general accounting experience.
- Experience in MS Office Suite: Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is essential for day-to-day tasks.
- Excellent Typing and Report Writing Skills: You need to be quick and accurate when typing documents and drafting reports.
Key Skills Required
In addition to qualifications, the ideal candidate should possess:
- Planning and Organizational Skills: The ability to juggle multiple tasks while remaining organized is essential.
- Strong Communication Skills: You will need excellent verbal and written communication abilities to coordinate with various stakeholders.
- Multi-tasking Abilities: This role involves managing several ongoing tasks and requires someone who can handle multiple responsibilities simultaneously.
- Flexibility: The ability to work around the needs of the business is important. You may be required to work outside standard office hours.
- Attention to Detail: High accuracy is needed, especially when handling sensitive documents and financial reports.
- Experience Preparing Presentations: The ability to put together polished PowerPoint presentations is critical for supporting the CFO in meetings.
Application Process
If you meet the requirements and are excited about the opportunity, here’s how you can apply:
- Cover Letter: Write a concise cover letter detailing your interest in the role and how your experience aligns with the job requirements.
- Detailed CV: Include a comprehensive CV that outlines your experience and skills. Be sure to include at least two contactable references.
- Certified Copies of Qualifications: Attach copies of your qualifications to your application.
- Submission: Send your application either via email to jobs@nac.org.za or through postal mail to:
Human Resources Office
National Arts Council of South Africa
P.O. Box 500
Newtown
Johannesburg, 2113
Please ensure your application reaches the NAC by 31 October 2024. If you have not received feedback by 25 November 2024, kindly consider your application unsuccessful. The NAC is committed to Employment Equity and aims to maintain a staff complement that reflects South Africa’s diverse demographics.
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This is an exceptional opportunity for a Personal Assistant with an accounting background to join an organization that is at the heart of South Africa’s creative sector. The National Arts Council is looking for a proactive, detail-oriented individual who can support their Finance Unit and help streamline daily operations.
If you’re ready to take on this role and contribute to the financial health of an organization that supports South Africa’s arts and culture, apply today! Don’t miss your chance to be part of a team that is passionate about the creative arts and committed to making a difference in the sector.
